Lancashire Handball Development Group
Constitution
1. GENERAL
1.1 The name of the organisation shall be the Lancashire Handball Development Group (hereinafter known as “the LHDG”).
1.2 The organisation shall be affiliated to the:-
1.2.1 British Handball Association
1.2.2 England Handball Association
1.3 The organisation shall be bound by the rules of the association(s) listed in rule 1.2
2. AIMS
The aims of the organisation are:-
2.1 To provide opportunities for the players of its member clubs to play Handball
2.2 To develop the opportunities to play Handball
2.3 To develop and implement the National Development framework within Lancashire
2.2 To promote and develop the game of Handball to the highest possible level.
3. MEMBERSHIP
The organisation shall be open to all who are interested in promoting and developing Handball in accordance with the organisations constitution and rules.
4. OFFICERS
The following Executive officers shall be elected annually.
President
Vice President
The number of Vice Presidents elected is at the discretion of the Annual General Meeting.
Chairman
Secretary
Treasurer
Committee members or other specified posts, e.g. League Secretary, Press Secretary, Junior Secretary.
5. THE EXECUTIVE COMMITTEE
5.1 The committee shall consist of the officers listed in 4.
5.2 Except as provided for in Clause 6.3 all officers shall be elected at an Annual General
Meeting.
5.3 The President and Vice President shall not have power to vote.
5.4 All other officers shall have one vote but in the event of a tied vote, the chairman may
exercise a second and casting vote.
5.5 The committee shall meet no less than every two months and not less than six times a year.
5.6 The committee shall have the power to call an Extraordinary General Meeting should the
need arise in compliance with 7.4, but not bound by any clause of section 12 of this
constitution
5.7 A quorum of three officers, excluding the chairman shall be required to transact the
business of the organisation.
6. POWERS OF THE COMMITTEE (EXECUTIVE AND CO-OPTED MEMBERS)
6.1 The committee has the right to suspend or expel from the organisation any member who infringes the organisations constitution or organisation rules.
6.2 The committee shall deal with the day to day running of the organisation and organisations policy.
6.3 The committee shall have the power to co-opt members to assist in the running of the organisation.
6.4 The committee shall have the power to set up sub-committees to deal with specific items.
6.4.1 Sub-committees must be chaired by an executive member.
6.5 The committee shall not have any power to alter the organisations constitution.
6.6 Members of the committee shall have no powers except at a meeting with a quorum present.
7. THE ANNUAL GENERAL MEETING.
7.1 This shall be held once a year during May.
7.2 Any business to be brought before the Annual General Meeting shall be submitted in
writing to the secretary, not later than two weeks prior to the day of the meeting.
7.3 Additions to, or alterations of the constitution, shall be submitted in writing, at least three
calendar months before the date of the A.G.M, to the organisation secretary.
7.4 The secretary shall notify all current organisation members of the venue, date and time of the Annual General Meeting at least seven days before the date fixed for the A.G.M, including
an agenda and any additions or alterations to the organisations constitution.
7.5 The meeting shall receive reports from the officers of the organisation:- Chairman
Secretary
Treasurer
Other organisation officers as requested by the executive committee prior to the meeting.
7.6 The meeting shall elect Executive officers for the forthcoming twelve months.
7.7 Each member has one vote (including committee members).
7.7.1 In the event of a tied vote, the Chairman may exercise a second and casting vote to
maintain the status quo.
7.7.2 A proxy vote may be allowed at the discretion of the chairman and with the written
authority of the absent member which will indicate his/her voting intention.
7.8 The Annual General Meeting shall have the power to alter the constitution, provided
that two thirds of those present vote in favour.
7.8.1 If there is less than 40% of the total organisation membership present, there can be no vote
to alter the constitution.
7.8.2 No resolution involving an amendment to the constitution maybe proposed from the
floor of the meeting.
7.9 The meeting shall appoint auditors for the forthcoming year.
7.10 Any organisation member who has not paid his/her registration fees, or is in default of any fees, is not allowed a vote at the Annual General Meeting
8. ELECTION OF OFFICERS
8.1 The names of the candidates for office for the new season should be given, in writing, to the
Chairman with the names of a proposer and a seconder, who should be current members of
the organisation. This is to be done before the commencement of the meeting.
8.1.1 Neither proposer or seconder may vote for another candidate for the same office as their
own candidate.
8.1.2 In the event of no nominations for office, the Chairman may accept nominations from the
floor, duly proposed and second.
8.2 A proposer and seconder may propose and second only one candidate for each office.
8.3 Officers may stand for re-election either for another office, or for the office which he/she
holds at the time of the A.G.M.
8.4 The election of executive officers shall take place only at the A.G.M, unless there are special
circumstances (e.g. resignation, death etc.), when the committee may select a organisation member to fill the vacant office until the next A.G.M.
9.FINANCES
9.1 The organisations funds shall be lodged in an account in sterling with an established British bank or building society.
9.2 Cheques and instructions for payment should be signed by the Treasurer, or any other
executive committee member (who must be 18 or over).
9.3 Annual subscriptions shall be decided at the A.G.M.
9.4 An audited statement of accounts up to and including 31st March shall be submitted to the
A.G.M.
9.5 Subscriptions will be paid in accordance with organisation rules.
10. REGISTRATION
10.1 All members must register with the England Handball Association.
11. DISSOLUTION.
11.1 In the event of dissolution of the organisation funds shall be transferred to the member clubs.
11.2 Other assets of the organisation, including kit/handballs etc., shall be distributed to the member clubs.
11.3 In the event of dissolution, no member shall receive any asset from the organisation.
12 EXTRA ORDINARY GENERAL MEETING
12.1 Any member of the organisation has the power to call an extra ordinary general meeting should the need arise. To do this, the following procedures must be adopted.
12.1.1 A written proposal shall be submitted to the secretary.
12.1.2 The proposal must have a seconder.
12.1.3 A petition carrying the signatures of at least 10% of the total membership of the organisation shall also be submitted with the written proposal (12.1.1).
12.2 Procedures
12.2.1 The secretary shall give notice of the meeting in accordance with clause 7.4.
12.2.2 The procedures specified in clause 7.7, 7.8 and 7.10 shall be followed at the meeting.
ROLES
CHAIRMAN
1. Chairs meetings
2. Ensures general smooth running of the organisation.
3. Represents the organisation in the local community.
4. Represents the organisation at B.H.A, Regional and local associations A.G.M.s
TREASURER
1. Manages the collection of member’s subscriptions and other income.
2. Makes payments authorised by the committee.
3. Keeps records of all transactions, and prepare annual accounts.
4. Ensures that organisation funds are properly managed in a bank or building society account.
SECRETARY
1. Keeps records of meetings
2. Communicates with organisation members about internal and external events.
3. Communicates with B.H.A/EHA, other organisations and league Secretaries etc.
4. Ensures that communication from the B.H.A/EHA, regional associations etc., are passed on to members
FUND RAISING OFFICER
1. Seek sponsors, keeps them fully informed and involved.
2. Seeks to raise funds etc.
PUBLICITY OFFICER
1. Publicises matches and events via posters, local press, radio etc.
2. Sends match reports to local press etc.
3. Sends organisation news to B.H.A for inclusion in newsletter
CLUB REPRESENTATIVES
1. Represents the views, concerns and questions from the member clubs.